Work these days rarely stops when you leave the office, and more and more people are finding it necessary to check work emails from home or on the go. If your company permits it, you may be able to connect to your work email server using Outlook Web App (formerly Outlook Web Access). You can also use the traditional Outlook client, or your smartphone. Successfully connecting will usually require contacting your IT department.
Method
1
Outlook Web App
1
Contact your company’s IT department. Before trying to access your work email from home, contact your company’s IT department to make sure that it is allowed. Many larger companies prohibit accessing work email outside of the office for security reasons. Your IT department can also point your in the right direction for getting access to your email.
2
Find out if your business uses Office 365 or an Exchange server that supports Outlook Web App (Access). Depending on the Microsoft products your business is using, there are a couple of different ways you may be able to access your email from a web browser. If your company uses Office 365 for Business or has an Exchange server configured for web access, you can use Outlook Web App (Formerly Outlook Web Access) to view your work emails.
3
Visit the login page for your company’s email service. If your company does have Outlook Web App, you can access the login page depending on how your company’s email service is configured:
Office 365 for Business - Visit portal.office.com.
Exchange server - Visit the login page for your Exchange server. For example, if your company is called “Interslice,” your Exchange login page may be mail.interslice.com.
4
Log in with your full email address and password. Enter your Office 365 for Business or Exchange email address and password. If you don’t know these, contact your IT department.
5
Open your mail box. After logging in, you’ll be able to open your account’s inbox. The process is a little different depending on if you’re using Office 365 for Business or an Exchange server:
Office 365 for Business - Click the app launcher button (it’s grid-shaped) and select “Mail.”
Exchange server - Click the “Mail” option in the navigation bar.
6
Read and reply to your mail. Once you’ve opened your inbox, you can view, reply, and compose messages much like you would with other mail clients and websites. Your folders will be displayed on the left side of the screen, and your messages in the middle. Selecting a message will make it appear in the right frame.
Method
2
Outlook Client
1
Contact your IT department. Different businesses have different company policies for accessing email outside of work. Your IT department may also have special instructions you’ll need to follow while getting your connection to your email account configured.
2
Open Outlook on your computer. If your business uses Exchange or Office 365 for Business, you can add the account to Outlook on your Windows or Mac computer.
3
Click the File menu and select “Info.” This will display account information for your current accounts.
4
Click the “Add Account” button. This will let you add a new account to Outlook.
5
Enter your work email address and password. Outlook will automatically detect the type of server that you are connecting to. You’ll likely be prompted for your password again during the setup process.
Note that Outlook 2016 only supports setting up Exchange accounts using the automated system, and your Exchange administrator will need to have configured your server to allow this. Outlook 2016 does also not support Exchange 2007 servers.
6
Access your work email. After you log in with your account, you’ll be able to send and receive work email using this Outlook client. Just select your work inbox from the left navigation menu.
Method
3
iPhone Exchange Email
1
Contact your IT department. Many companies do not permit workers to access email from outside of the workplace for security purposes. Check with your IT department to see if you can even access your email at home. They can often provide you the best instructions for getting connected as well.
2
Open the Settings app on your iPhone. If you have an Office 365 for Business or Exchange-based email account, you may be able to add it to your iPhone’s Mail app, provided your IT department has allowed outside connections.
3
Select “Mail, Contacts, Calendars.” This will open the settings for all of your connected email accounts.
4
Tap “Add Account” and select “Exchange.” This will allow you to add Exchange and Office 365 for Business email accounts.
5
Enter your full email address and password. Make sure to include the domain at the end of your email address (e.g. “name@interslice.com”).
6
Ensure that “Mail” is toggled on and tap “Save.” This will add your Exchange or Office 365 for Business account to your Mail app.
If you cannot connect to your Exchange or Office 365 for Business server, contact your IT department, as they may not allow connections from mobile devices.
7
Create a passcode if prompted. Some Exchange servers will require you to create a passcode when adding your account. You’ll be prompted for this passcode when checking your work mail.
Method
4
Android Exchange Email
1
Contact your IT department. Depending on your company policy, you may not be able to access your work email outside of the office. Contact your IT department to see if you can connect to the Exchange server from your Android device, and if there are any special instructions for your network.
2
Open the Settings app on your Android. If your IT department gives you the go-ahead, you can add your Exchange or Office 365 for Business account using your Android’s Settings app.
3
Select the “Accounts” option. This will display all of the accounts currently connected to your Android device.
4
Tap the “+ Add account” button and select “Exchange.” This will let you add an Exchange or Office 365 for Business account to your Android.
5
Enter your full work email address. Enter in the email address that you use for your work Exchange server and tap “Next.”
6
Enter your work email password. Enter the password that you use to access your work email. If you don’t know your password, contact your IT department.
7
Review the account and server information. You’ll be shown your email address and password, as well as the server, port, and security type. You can usually leave these at their default, but you may need to change these at your IT department’s instruction.
If you cannot connect to your Exchange server, contact your IT department to make sure that you’re allowed to access corporate email outside of the office. They may provide special instructions to access your mail.
8
Adjust your account settings. After connecting to your account, you’ll be able to select what data you want synced to your Android. Make sure “Sync Email” is selected in order to receive your work email on your Android.
9
Access your email from the Email or Mail app. After adding your account, you’ll be able to access your work mail from your Android’s Email or Mail app.
Method
5
BlackBerry
1
Contact your IT department. Not every company allows you to check your work email outside of the office, and many companies have special requirements for accessing the mail server. Contact your IT department to find out if accessing mail from your BlackBerry is allowed and if there are any special instructions.
If your company uses BlackBerry Enterprise Cloud Services, your IT department will need to handle the device activation and account authorization.
2
Open the Settings menu on your BlackBerry. You can find this on your Home screen.
3
Select the “System Settings” section and then tap “Accounts.” This will list the accounts currently connected to your BlackBerry.
4
Tap the “Add account” button. This will allow you to add a new account to your BlackBerry.
5
Select “Email, Calendar, and Contacts” from the list of account types. You can use this for Exchange servers or Office 365 for Business accounts.
6
Enter your email address and password. Your BlackBerry will attempt to automatically connect to your Exchange server or Office 365 for Business account.
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