We are living in the era of internet and social media. Fast means of communication and worldwide connectivity is easily available in every part of the world and this has transformed the world into a global village. The importance of social networking websites is increasing day by day. Now a days postal services have been replaced by e-mail messaging. This has entirely revolutionized the process of personal and professional means of communications between people and organization. E-mail has not only provided us to manage and organize our personal and professional information but also has allowed rapid, fast and reliable transfer of data with our friends, family and other public relations. E-mail data can be beneficial for us in many ways. Some of its advantages have been discussed here.
Benefits of E-mails
Email is used in a number of different ways for example to contact with friends, to communicate with professors and supervisors, making request about information, and to apply for jobs, scholarships or internships. Depending on the purpose of sending e-mail messages they will differ in formality and expression to approach desired audience to achieve desired outcomes.
##Effective Email Communication
In order to use e mail as an effective way in accomplishing one’s communication goals, one must be logically know when it is appropriate to send a brief OK message, and when a more descriptive or lengthy message is required and when a more professional emails needed? Each task should decides what style of writing is more appropriate? Effective use of e mails needs to address all these issues and a thorough study about them!
Background
No doubt email is a valuable tool of communication, but it also challenging to be used for its writers. Sometimes emails may cause miscommunication when sender and receiver have different expectation about email messages. Emails have a variety of different purposes, like email messages to keep in contact with friends, communicate and discuss your subject matters with your professors and supervisors, email messages requesting information, and emails to apply for jobs, internships or scholarships. Depending on a particular purpose, the messages that are conveyed to the receivers may differ in their formality to address the preferred audience and desired outcomes.
To understand about the issues like how to know clearly that sending an email is the most effective way of accomplishing your communication goal for a particular task? and when a brief message OK is enough, and when it is more appropriate to send a longer, more professional-sounding email? and how should you decide what style of writing is appropriate for each task? To know answers to all these questions on should keep reading about effective use of emails!
When to use email as a mean of communication?
Email is suitable way of communication in following situations.
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Email is a suitable way to keep in touch with a person who is hard to reach through other sources like telephone, students who do not attend campus regularly, or the persons living in other parts of the country or world or are living in a different time zone.
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Mostly e mails are used to share information that is not time-sensitive. For example e mails are used in promotion of your products or events. It can also be used to convey important announcements. In fact The sending an email is instantaneous but the receiver’s response on a certain e-mail may not be instantaneous. Some people keep up with their email correspondence as a part of their job, and do it during their regular business hours. For other cases it might take a few days for receivers to respond to an e-mail message if they have not promised with the senders to respond earlier.
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E-mail is an appropriate way of communication when you have to send someone an e-file, such as a document from a course, a spreadsheet with important data, or a rough draft of manuscript.
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Using e-mails information can be quickly distributed to a large number of people quickly for example an official circular to the entire office staff.
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E-mails are useful in keeping a written record of the communication. Saving important emails is helpful to refer back about the context of earlier messages.
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Record of e-mail data can provide proof of payments made for products or services.
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E-mail record can help review the content of an important meeting.
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Email is a fast low cost and paper free source of communication for business to promote and advertise their products, services and better customer experience.
In short e-mails are easier and faster way of communication which have covered a vast majority of useful aspects in our lives.
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